Frequently Asked Questions

How do I export a publication list for a single faculty member from the Symplectic Elements UVA Faculty Profiles system?

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Answer

There are several ways to obtain a file that lists your publications, depending on how much you want to customize the output.

Step by Step

Option 1: Quick list of all your journal articles

This is a basic download in chronological order (newest to oldest). If you need more options for your list of publications, use one of the options below.

  1. Log in to the system at profiles.scholars.virginia.edu via your Netbadge ID and password.
  2. If you are an administrative assistant, click on the Impersonate Another User at the top, and choose the faculty member of interest.
  3. From the Home page, click on Menu and then Build, then CV and Reports:


     
  4. On the following window, Leave "Academic CV" checked. Enter any date ranges of interest below. Choose a file format (either PDF or Word) and click on Download.
  5. Choose Word or PDF. A file will be downloaded with your publications, generally in reverse chronological order (newest to oldest)

Option 2: Export to Word or PDF

  1. You can also export when viewing your publications. Click on your publications from your Home page as below:
  2. You can select just certain publications, or all on page.
  3. Click Export button.
  4. Choose the format you would like. 

Option 3: Export to Excel

The Export button above also offers an CSV option, which can be opened in Excel. However, this will return many duplicates of your publications and is not recommended. See below for another Excel option.

Option 4: Export to a citation manager (e.g. RefWorks, EndNote) and create bibliography (or Excel file)

  1. As above, click on the Export button next to Journal articles.
  2. Choose RIS and note the location where this file is downloaded.
  3. Follow the instructions for your citation manager software to import this file. (Need help? Contact us at hsl-rdas@virginia.edu).
  4. Once your publications are in your citation manager, you can export them in different formats for Word, or, to an Excel file where they can be sorted.

Option 5: Have a designated research manager create a report

Project staff at the library and in various departments are designated as Research Managers for the UVa Profiles System, and have privileges to create reports. If you would like a specialized report (e.g. only publications for certain years, or with specific data included/excluded), please send your request to hsl-rdas@virginia.edu and we will work on the report with you.

Help

Additional assistance is available to UVA Health System faculty, staff, and students. Just Ask Us - we are happy to provide help via email, phone, or in-person.

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