Frequently Asked Questions

How do I import references into RefWorks or EndNote from the Web, PDF, or a Word document?




By using the Citation Finder in macropus (formerly known as HubMed), reference lists from PDFs, or Word documents can easily be converted into search results and then imported into bibliographic management software such as RefWorks or EndNote.

Note: this tool only works with citations which can be found in PubMed.acropus and follow steps below.

Step by Step

Step by Step: 

1. Go to 

2. Copy and paste your references from Word or PDF where it indicates "Enter a list of citations".

3. When asked to choose a citation format, choose RIS (Endnote, etc)

4. Click Search. It will look like nothing happened, but scroll down. WAIT until the system finishes searching (e.g. the very last citation has a suggestion in yellow).

5. Now you will Review the matched citations. For each citation, you'll see your entry at the top, with the most likely matched citation below it in yellow.
  - If it is a correct match, do nothing.
  - If one of the other citations matches, click it.
  - If the yellow citation t is incorrect, click on the yellow box to de-select.

NOTE: the suggested citation may not display all the fields, that's OK - your final citation will typically contain the correct information and you can edit.

5. WAIT! For some reason the citations will not be ready to export for several minutes!! We are not sure why!

6. After you've waited a few minutes, click on the Download All Citations Button.

7. A file named citations.ris will be downloaded to your computer.

To Import the RIS file of your Citations into RefWorks

  • Log in to your RefWorks account
  • Under "References," select "import"

  • Under both Import Filter/Data Source and Database, select RIS Format. Under Select Text File, click on Choose File and find the file you just downloaded and click Import.


Additional assistance is available to UVA Health System faculty, staff, and students. Just Ask Us - we are happy to provide help via email, phone, or in-person.

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