Biomedical Science

Citation Management Tools


How Do I choose a Bibliographic Management Tool

Bibliographic management tools enable you to:
• Import citations from databases, catalogs, PDFs. etc.
• Store and organize references in either desktop or online account
• Add notes or annotate your citations
• Create bibliographies and in-text citations in citation styles
• Share your digital library and collaborate with colleagues
With so many different types of reference management tools, how do you decide which one is right for you?  Below you will find a comparison between several citation management tools. If you have any questions about using these tools, which one to use for your project, or how to get access, please contact us via the Ask Us service.


Please Note: UVa's RefWorks subscription expires on August 31, 2019. It is no longer possible to create new RefWorks accounts as of 2/25/19. Existing accounts will remain accessible until the end of the subscription, but no longer (individual subscriptions are not available).
You should begin planning to export your citations to another citation manager. Library staff are available to answer your questions about transitioning to any of the recommended alternatives below. Please contact us via the Ask Us service link at left.

EndNote Desktop

Cost: EndNote X9 $119 purchase price (discount price through UVa) - see 
Platform: Windows, Mac; has a syncing option through iOS and/or Web, iPad App
  Good options for collecting, and managing citations, and integrating into manuscript or thesis
  Good integration with Microsoft Word for in-text citations, creating bibliographies and editing citations
  “Find full-text” tool to retrieve PDFs
  Share databases (libraries) with up to 100 people
  6000+ predefined bibliographic formatting styles
  Good option for major research projects; can handle a large number of references
  Great customer support staff
 Costs money
 Limited portability since EndNote primarily resides on computer hard drive, however, syncing is available through EndNote Basic
 Takes longer to learn


Cost: Free to all
Platform: Mac, Windows, Linux, Firefox extension; browser plug-ins
   Good option for collecting many types of literature, including web resources
   Can configure to import PDFs automatically
   Good options for working with groups
  Limited free storage space (300MB)
  No database search from within the program
  Limited number of bibliographic styles, and difficult to edit styles


EndNote Basic 

Cost: Free
Platform: Web-based
  Updates are seamless as it is web-based
  Can be accessed from any computer 
  Easier to learn than the desktop version
  Limited reference and attachment storage
  Limited capabilities compared to EndNote Desktop
  Need Internet connection

F1000 Workspace 

Cost: Free to us through UVa subscription to F1000
Platform: Web-based
 Unlimited online storage capacity
 Easily import your existing references and collect new ones using the F1000 browser button
 An unlimited number of shared projects with unlimited membership per project
 User-friendly design
 Collaborate on Word manuscripts and share Word documents with editable citations and bibliographies 
  Limited functionality without internet access
  Could lose access if UVA cancels F1000 subscription


Cost: Freely available to all, with upgrades available (additional storage space)
Platform: Windows, Mac, Linux; has a Web syncing option
  Designed as a PDF manager (ability to create a citation from PDF)
  Social networking capabilities, find researchers in your field 
  Easily share a list with other users
  Mendeley Funding provides funding opportunities from over 2000 sources 
  Need to check on the accuracy of citation information
  Free version has limited storage space for PDFs 
  No database search from within the program


Cost: $79
Platform: Mac, Windows, iOS
  Bibliographic management and PDF management (ability to create a citation from PDF)
  Easy linking to full text from citations
  Costs money
  No longer updated, has merged with ReadCube



Additional assistance is available to UVA Health System faculty, staff, and students. Just Ask Us via the link at left - we are happy to provide help via email, phone, or in-person.
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