Biomedical Science

Citation Managers

Home

How Do I Choose a Citation Manager?

Citation management (aka reference management) tools enable you to:

  • Import citations from databases, catalogs, PDFs. etc, often through a browser plug-in
  • Store and organize references and/or PDFs in either a desktop or online account
  • Find duplicate citations; add notes or annotate your citations
  • Create bibliographies and in-text citations using different citation styles
  • Share your digital library and collaborate with colleagues
With so many different types of citation managers, how do you decide which one is right for you?  Below you will find a comparison between several citation management tools. If you would like more information on which one to use for your project, contact us via the Ask Us service.

Zotero 

Cost: Free to all
Platform: Windows, Mac, Linux, browser add-on
Strengths:
  • Freely available to all; can take with you if you leave UVA 
  • Good option for collecting many types of literature, including web resources, through direct import or browser plug-in
  • Can configure to import PDFs automatically
  • Easy to share citations with other users
Weaknesses:
  •  Limited free storage space (300MB)
  •  Limited number of bibliographic styles, and difficult to edit styles

 

EndNote Desktop

Cost: EndNote X9 $119 one-time purchase price - this is a discounted price for UVA faculty, staff and students - see http://www.cavaliercomputers.com/endnote 
Platform: Windows, Mac
Strengths:
  • Good option for major research projects; can handle a large number of references
  • 5000+ predefined bibliographic formatting styles and ability to create styles
  • Sharing options for your citations ("libraries") with up to 100 people
  • Can configure to retrieve PDFs
  • Dedicated customer support staff
Weaknesses:  
  • Costs money
  • Browser plug-in to import citations from articles or other Web documents is available, but has limited functionality
  • Learning curve to utilize EndNote's full functionality
 

EndNote Basic aka EndNote Online

Cost: Free, and, while you are at UVA, EndNote Basic accounts have additional features due to our Web of Science subscription. See this comparison chart.
Platform: Web-based
Strengths:
  • Web-based, so can be accessed from any computer 
  • Unlimited storage since UVA subscribes to Web of Science
Weaknesses:  
  • Limited capabilities compared to EndNote Desktop
  • Requires internet connection
  • Browser plug-in is available to capture citations from Web documents, but has limited functionality
 

F1000Workspace 

Cost: Free to us through UVa subscription to F1000
Platform: Web-based; mobile app
Strengths:
  • Unlimited online storage capacity
  • An unlimited number of shared projects with unlimited membership per project
  • Share Word documents with collaborators who can view, highlight, comment and edit citations and bibliography 
Weaknesses:
  • Limited functionality without internet access
  • Could lose access if UVA cancels F1000 subscription
 

Mendeley 

Cost: Freely available to all, with upgrades available (additional storage space)
Platform: Windows, Mac, Linux; has a Web syncing option
Strengths:
  • Designed as a PDF manager (ability to create a citation from PDF)
  • Social networking capabilities, find researchers in your field 
  • Easily share citations with other users
Weaknesses:
  • Need to check on the accuracy of citation information
  • Free version has limited storage space for PDFs 
  • No database search from within the program
 

ReadCube Papers 

Cost: $5/month academic license, $3/month student license
Platform: Mac, Windows, Android/iOS, Web
Strengths:
  • Bibliographic management and PDF management (ability to create a citation from PDF)
  • Easy linking to full text from citations
Weaknesses: 
  • Costs money

Help

Additional assistance in choosing a citation manager is available to UVA Health System faculty, staff, and students. Just Ask Us via the link at left - we are happy to provide help via email, phone, or in-person.

Moving from RefWorks

RefWorks
Please Note: UVa's RefWorks subscription expired on August 31, 2019. Individual subscriptions are not available.
Library staff are available to answer your questions about importing your exported RefWorks citations to any of the recommended alternatives at left. Please contact us via the Ask Us link.
Below are instructions on how to export your RefWorks citations to several popular citation management programs:
 

How to export your citations/bibliographies from RefWorks to Zotero
​(see the U of Minnesota's guide with screen captures, or follow the instructions below)

  • After logging in to RefWorks, locate the Quick Access Toolbar on the bottom of the right-hand menu
  • Click Export
  • You can choose to export your whole database of references by choosing All in List, or, you can export folder by folder by clicking on a folder from the folder area at right. 
  • Under Select an Export Format, choose Bibliographic Software (EndNote, Reference Manager, ProCite)
  • Click on the Export References button. A browser window will appear with your references.
  • Right-click in the browser window and choose Save as…. Save the export on your desktop as a .txt file and name it to match your RefWorks folder.
  • Open your Zotero desktop app and select File, then Import.
  • Leave the choice "A file (BibTeX, RIS, Zotero RDF, etc.)" selected and click Next.
  • Find your downloaded file and click Open. Leave the next screen with Options as is, then click Next.
  • The citations will be imported into Zotero with the name you used to save it as its Zotero folder name.
Please Note:
  • File attachments will not transfer from RefWorks to Zotero. You can save the attachments on your computer and add them to Zotero manually by dragging the PDF to the appropriate citation or adding it as an attachment to the citation.   
  • The Personal Notes and User fields in RefWorks will not transfer to Zotero. You can copy and paste this information into another field manually.
  • You cannot use the Zotero Word plugin in a document that contains RefWorks Write-N-Cite formatted citations or bibliographies.

How to export your citations/bibliographies from RefWorks to EndNote

Please consult this guide

**if you are on a Mac with Mohave or a later Mac operating system, you may need to follow these procedures to get a file EndNote on your Mac will recognize.

1. Follow the steps 1-4 in the above guide to Export citations: once you get a new browser window with your citations, IGNORE THAT and return to the RefWorks window, where you should see this message in the lower right of the screen:



2. Click on the link to email your citations.
3. You'll receive a txt file in your email. Save this file to your computer, and follow Steps 6-10 in the guide above to import the citations into EndNote.

 How to export your citations/bibliographies from RefWorks to F1000Workspace  

Please consult this guide.

Skip to main content

Claude Moore Health Sciences Library
1350 Jefferson Park Avenue P.O. Box 800722
Charlottesville, VA 22908 (Directions)

facebook twitter instagram
© 2018 by the Rector and Visitors of the University of Virginia
Copyright & Privacy