Webex User Group Blog
Webex FAQs & Training
How To Use Outlook To Schedule Webex
How Do I Use Outlook To Schedule Meetings?
Answer: Install Cisco Webex Productivity Tools and Webex meeting tools will be added to your Outlook program.
- Login to your Webex account at, https://uvatelemed.webex.com
- Click the "Downloads" menu item and then click to download Cisco Webex Productivity Tools
- Install and the next time you schedule a meeting using Outlook choose "Add Webex Meeting".
- NOTE 1.: you may have to save the Outlook meeting to see the complete Webex inserted meeting information.
- NOTE 2: after saving you will see modify and cancel Webex tools appear in your Outlook meeting window for that meeting.
How To Record & Share A Meeting
How Do I Record A Meeting And Then Share It?
Answer: when the meeting is started, click the record button. After the meeting download the recorded file and share the file as needed.
- Begin your meeting and click the record button.
- NOTE: attendees will hear an audible indication that the meeting is being recorded and see a small red recording icon in the upper right.
- After your meeting login to https://uvatelemed.webex.com
- Choose the "Recordings" menu item
- Click to download your recording
- Share the recording file to an appropriate location to share.
- NOTE: follow the necessary privacy compliance rules when choosing where and with whom to store and share your recorded file.
How To Add Alternative Hosts
How Do I Add Alternate Hosts?
Answer: Choose one of two options when scheduling a meeting.
- Login to https://uvatelemed.webex.com
- Choose "Meetings" menu item and then the "Scheduling" button.
- OPTION 1: when scheduling, add attendees and choose option 1 to assign specific attendees as alternative hosts
- OPTION 2: when scheduling, check the "Alternate host" box to automatically assign any attendee with a hospital Webex account to be host in your absence.
How To Assign A Scheduler
How Do I Assign Someone To Schedule My Webex Meetings?
Answer: enter their @hscmail.mcc.virginia.edu email address in the "Scheduling permission" field in your Webex preferences.
- Login to https://uvatelemed.webex.com
- Choose "Preferences" left menu item
- Enter a list of your schedulers email addresses who already have a Webex account
- NOTE: you must use the email format UVAID@hscmail.mcc.virginia.edu
- Your schedulers will now be able to schedule Webex meetings for you.
- NOTE 1: All scheduled meetings will show up in your HIT Outlook calendar.
- NOTE 2: Schedules will also automatically be invited to your meeting too.
