Research and Data Services

NIH Data Management and Sharing Plan Guidance

Human Subjects

Protecting Human Subjects Data

If your research involves human subjects, refer to the following guidance to assist you with writing Element 5: Access, Distribution, or Reuse Considerations.

NIH Guidance

Review NOT-OD-22-213 Supplemental Information to the NIH Policy for Data Management and Sharing: Protecting Privacy When Sharing Human Research Participant Data. See sections on "Best Practices for Protecting Participant Privacy When Sharing Scientific Data" and "Points to Consider for Choosing Whether to Designate Scientific Data for Controlled Access"

Review NOT-OD-22-214 Supplemental Information to the NIH Policy for Data Management and Sharing: Responsible Management and Sharing of American Indian/Alaska Native Participant Data. See sections on "Considerations for Researchers Working with Tribal Nations" and "Best Practices for Researchers".

Also consult the NIH's Informed Consent for Secondary Research with Data and Biospecimens: Points to Consider and Sample Language for Future Use and/or Sharing. This document addresses consent for the storage and sharing of data and biospecimens collected during primary research, for the purposes of future secondary research. 

See the Frequently Asked Questions about limiting sharing of data

UVA Resources

Sharing Data Outside UVA - Guidance and Assistance

De-identification - Guidance


NIH issued the Data Management and Sharing (DMS) policy (effective January 25, 2023) to promote the sharing of scientific data. Read more at, but in short, under the DMS policy, NIH expects that investigators and institutions:

  • Plan and budget for the managing and sharing of data
  • Submit a DMS plan for review when applying for funding
  • Comply with the approved DMS plan

To have a librarian review your DMS plan, please complete this request form.

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